FlowPilot listens, qualifies, and books HVAC calls for you in real-time. No scripts to juggle, no leads slipping through—just more scheduled demos and dispatch-ready jobs from the calls you already get.
Onboarding takes under 1 week. Most teams see more booked demos within their first 30 days.
We plug into your existing phone system and booking tools so FlowPilot can pick up, qualify, and schedule without changing the way your team works.
On a 45-minute onboarding call, we define how you want FlowPilot to handle:
We hook FlowPilot into your phone lines, CRM, and scheduling tools so it can:
We launch FlowPilot on a small slice of your calls, then tune it to maximize booked demos and jobs:
Instead of a receptionist juggling calls or a voicemail box filling up, FlowPilot runs a consistent, conversion-focused call flow designed to get to a booked demo or job as quickly as possible.
Greeting & brand intro
"Thanks for calling Northside Heating & Air, this is FlowPilot. Are you calling about a repair, a new system, or maintenance today?"
Issue & system discovery
Asks 3–4 targeted questions to capture system type, age, symptoms, and location while keeping the call conversational.
Qualification & routing
Identifies if this is a net-new install, service call, or high-value sales opportunity and applies your routing & pricing rules.
Instant booking
Checks live calendar availability, confirms the best time with the homeowner, and books the demo or dispatch slot on the same call.
After-call follow up
Sends a confirmation text/email with appointment details and pushes structured data into your CRM in under 2 seconds.
A quick live demo will show you exactly how FlowPilot sounds on real calls, how it plugs into your tools, and what kind of lift you can expect based on your call volume.
Typical demo length: 25 minutes. No long sales pitch—just your numbers and your call flow.
FlowPilot is designed to sound like a trained CSR, not a robot. Most homeowners assume they’re speaking with a human. On your demo, we’ll share real call recordings so you can hear the tone, pacing, and objection handling for yourself.
We integrate with the tools HVAC teams already use for scheduling and CRM. On your demo, we’ll map your specific setup (ServiceTitan, Housecall Pro, Jobber, custom calendars, etc.) and show exactly how bookings and call notes flow into your system.
Yes. You control when FlowPilot can book jobs, when it should escalate to on-call staff, and which types of emergencies should bypass AI entirely. We’ll configure these rules together during onboarding and test them with sample calls.
Most HVAC teams onboard within 5–7 business days of signing. The critical path is mapping your call flows and connecting your tools—which we guide you through step by step. You’ll see first booked demos within your first 30 days.